The digital system called "SARIS" which stands for Student Record Academic Information Systems is a modern Cloud ready system capable of being deployed to unlimited number of universities and managed by these universities in what is called Multitenancy Cloud Systems.
Speaking in a presentation to mark the unveiling of the system; Sparc Managing Director, Wisely Phiri said the development will also help to eliminate cases of fraud where employees manipulate their academic records or certificates to get a job.
"The system is to be used by colleges and universities to manage student records and provide a 360° view of the institutions. From student registration processes, to student time at school to graduation and being able to export transcripts for students records," he explained.
"The system gives access to students, lecturers, wardens, administration, registrar, principal and others to do their work smoothly through this online system. For the industry the system allows them to search a particular student if they were at the said university to help minimize fraud. The student can also export their transcript to potential employers. This will help reduce time taken for the employers to verify records such as the transcript as these can be verified online" he said.
The system which was developed by Sparc engineers in collaboration with some universities took almost eight months to finalize.
Phiri said the system has been developed with cyber security in mind to make sure that it is free from attacks.
"Of course in cyber security we say there is no system that is 100% fool proof but we have designed this system with security in mind. The system has been designed with role based access control. This means people with specific roles can authorize certain aspect of the system.
For example when a student want to have access to the system, an email is sent to their email address for verification as a security measure.
Then again within the system any change need to be authorized by personel with higher roles so unless there is maneuvering of say up to 10 people to change the records you will not be able to fool this system," he noted.
Phiri then boasted of having a digital platform which may also be used in other sectors to secure their data digitally.
"Most Universities struggle to produce data for their former students because they are not able to store it digitally. They can’t even tell the total figure of students who have graduated in the past ten years.
"Look, we have developed a system that can manage to keep data for students across a number of Universities in the world. It is therefore possible that other sectors too can have their system. We have capable engineers who can develop systems which are secure and scalable for need of any institution” he said.
" Our system has digitized data and is able to produce reports by the click of the button hence can be modified to help with any kind of aggregation and reporting which are required at higher levels of the organization,” he added.
Sparc systems works in a number of countries in Africa including Rwanda, Malawi and Zambia.